Students receiving federal student aid should be aware that U.S. Department of Education regulations govern the refund and repayment of federal student aid when a student withdraws before completion of the semester for which federal student aid has been received.
Federal student aid eligibility is based on the percentage of time the student is enrolled for the semester. Depending on the date the student withdraws, the student’s aid will be adjusted according to the Federal Return of Title IV formula, state grant refund calculation and institutional policy. Tuition may be adjusted, and the student may owe money to the University if the student withdraws.
Return of Federal Student Aid (Title IV)
Federal Regulations require the University to calculate a return of federal student aid funds for students who withdraw (officially or unofficially) from all classes on or before the 60 percent attendance point in the semester and for students who withdraw from any module-based courses.
If the student officially withdraws, the determination date is the date University of Pennsylvania determines the student began the withdrawal process. If the student does not provide official notification of his/her intent to withdraw, the determination date will be determined by the University of Pennsylvania Administration. For official withdrawal, University of Pennsylvania uses the date the student provided official notification to withdraw as the withdrawal date; for unofficial withdrawals, the last date of academically related activity as given by a professor may be used as the withdrawal date.
The calculation required determines a student’s earned and unearned Title IV aid based on the percentage of the enrollment period completed by the student. The percentage of the academic period (e.g. semester) that the student remained enrolled is derived by dividing the number of days the student attended by the number of days in the academic period. Academic period is counted in Calendar days (including weekends); however, breaks of at least 5 days are excluded from both the numerator and denominator.
Until a student has passed the 60 percent point of an enrollment period, only a portion of the student’s aid has been earned. A student who remains enrolled beyond the 60 percent point is considered to have earned all awarded federal student aid for the enrollment period.
The unearned portion of federal student aid funds will be returned to the appropriate aid program(s). The funds are returned in the following order:
Federal Direct Unsubsidized Loan
Federal Direct Subsidized Loan
Federal Perkins Loan
Federal Graduate PLUS Loan
Federal PLUS Loan
Federal Pell Grant
Federal SEOG Grant
Other Title IV program aid
Students withdrawing from classes are responsible for payment of any balance due after the required return of federal student aid funds.
Earned aid is not related in any way to institutional charges. In addition, the University’s refund policy and return of Title IV funds procedures are independent of one another. A student who withdraws from a course may be required to return unearned aid and may still owe the University for that course.
Students who stop attending all classes without officially withdrawing will be subject to a return of federal student aid funds at the end of the semester based on the last documented date of attendance as determined by University of Pennsylvania.
The responsibility to repay unearned Title IV aid is shared by the University and the student. For example, the calculation may require University of Pennsylvania to return a portion of federal student aid funds to the federal Title IV programs. In addition, the student may also be required to return funds based on the federal calculation. A student returns funds to the Federal Direct Loan program based on the terms and conditions of the promissory note of the loan. A student who receives federal grants may be required to repay 50 percent of the funds received.