Special Policies
Withdrawal / Leave of Absence Policies and Checklist
Reduction of Tuition and Fees Policy
Undergraduate Students
An undergraduate student enrolled in The College, The Wharton School, the School of Nursing, or the School of Engineering and Applied Science who withdraws from the University (or who is requested to withdraw for failure to maintain a satisfactory scholastic standing), or who is granted a leave of absence from the University during either term of the academic year, will be eligible for a reduction in tuition and fees in accordance with the conditions set forth below. Students enrolled in LPS or special certificate programs should contact their school.

Students who leave within the   Percentage Reduction in Tuition and Fees
First two weeks of class 100%
Third and fourth weeks of class 50%
Thereafter 0%

The effective date of separation from the University is the date the student files a written request for withdrawal or leave of absence.  In the case of students receiving financial aid, eligibility for the term will be re-determined based on actual charges and prorated allowances for living expenses. A student who is required to withdraw because of a violation of University regulations is not eligible for a tuition refund.

If you are enrolled in the Tuition Refund Insurance Plan with A.W. Dewar, please contact them directly at 617-774-1555.

Graduate and Professional School Students
Tuition reduction policies differ among graduate or professional schools and/or programs. Students enrolled in Graduate or Professional Schools must contact their individual school for information and should do so as soon as possible after the decision to withdraw.

Checklist for Withdrawal/Leave of Absence
  1. Notify your school about your intention to withdraw or take a leave of absence

  2. Contact Student Financial Services. Arrange a telephone or in-person appointment with an Assistant Director to discuss your student account and review other financial concerns.
    Note to aided students: Eligibility for Federal aid funds for the term will be re-determined based on a statutory formula. Institutional aid will be re-determined based on actual charges and prorated allowances for living expenses.

  3. Complete an online exit loan counseling session to understand the effect of your withdrawal or leave of absence on your loans. SFS will mail you instructions for accessing your online session. Depending on how long you are not enrolled, you may need to begin loan repayments.
    It is critically important that you avoid becoming delinquent on your loans while you are out of school. Delinquency may result in ineligibility for further aid and may make it impossible for you to return at a later date.

  4. Advise Penn Residential Services of your departure as soon as possible.  Upon receipt of your keys, your contract will be canceled. Please note that a cancellation fee may be charged.

  5. Contact Penn Dining Services to cancel your meal contract.

  6. Check with Student Health Service regarding your coverage, policies and procedures during your leave. Some insurance providers discontinue coverage if a student is not enrolled full time at a college or university.

  7. Clear any pending issues with the Office of Student Conduct. Failure to do so will result in your being place on Disciplinary Hold, which will prevent you from registering for classes when you return or from getting copies of your transcript should you choose to transfer to another institution.

  8. If you are an international student, update your student visa while you are away from Penn.

Unofficial Withdrawal Policy

Students who stop attending all classes without officially withdrawing or taking a leave of absence are considered Unofficial Withdrawals and will be subject to a return of federal student aid funds calculation based on the last documented date of attendance as determined by University of Pennsylvania.

If a student receives all non-passing grades and academically related activity for the duration of the term cannot be verified, the University will determine the student to have unofficially withdrawn.

Working with the student’s instructors and home school, the University will determine a last date of attendance. This date will be used to calculate the potential return of federal student aid. If no academically related activity can be verified within the term, the last date of attendance will be determined to be the last date of the previous term of enrollment. If academically related activity can be verified within the term but the last date of attendance remains unknown, the last date of attendance will be set as the 50% point of the term. .

For more information on the return of federal financial aid, see Penn’s Return of Funds policy.
Returning to Penn Checklist
  1. Contact Student Financial Services.

    • Complete financial aid application forms as early as possible.

    • Discuss how to resolve matters of financial hold if you are on hold as a result of a past due balance on your student account or a delinquent student loan.

  2. Contact Penn Housing Services to apply for housing.

  3. Contact Penn Dining Services to set up a new meal contract.

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